Rules

SURREY LADY CAPTAINS’ SOCIETY RULES

Revisions ratified at the 61st AGM on the 26th February 2025

The Committee has reviewed our current Rules and they have been updated namely:-

  • Rule 2 & 9:  Amalgamated and clarifying conditions of membership
  • Rule 6 & 7 Slight changes to wording for clarification
  • Amendments to the Ballot system

 

  1. NAME:

The Society shall be called Surrey Lady Captains’ Society.

  1. MEMBERSHIP:

All current Female Captains and Past Female Captains or Females who hold or have held a similar role at any Club in the County of Surrey which is or has been affiliated to England Golf or Surrey Women’s Golf (SWG) shall be eligible for membership.  Applicants will be eligible for membership as soon as they take up their Captaincy or a similar role at their respective Club.

 All members can transfer from Full Membership to Life-Social (non-playing) Membership for a single one-off payment.

The current County Captain and current County President of SWG shall be invited to become Life Honorary members of the Society.

The Committee shall be under no obligation to give any reason for accepting or rejecting an applicant.  The Committee shall have power to suspend or expel any member without giving any reason.

  1. SUBSCRIPTIONS:

The annual subscription is due on 1st January in each calendar year for Full membership. There will be an entrance fee for new members.  If any member allows her subscription to remain unpaid by 31st March, she shall be deemed to have resigned.

  1. OFFICERS:

The Officers of the Society will be the President and Vice Presidents, the Captain, the Vice Captain, the Honorary Secretary and the Honorary Treasurer.

 

MANAGEMENT:

The Management of the Society shall be in the hands of a Committee consisting of the Officers and six other members.  The quorum shall be four.  The ordinary members of the Committee shall be elected at the Annual General Meeting.

The Committee shall have power to decide any question not provided for in the Rules and to define regulations which bear on the holding of competitions and the good conduct of the Society’s affairs.

Vacancies on the Committee occurring during the year may be filled by the Committee co-opting any member to fill such a vacancy until the next Annual General Meeting, when she or they shall be eligible for nomination for election to the Committee, serving as an ordinary member of Committee.

No Club shall have more than one member serving as an ordinary member of Committee at the same time.

  1. TERMS OF OFFICE:

The President shall be elected or re-elected at the Annual General Meeting and may serve for a period not exceeding three consecutive years, with voting power.

The Vice-Presidents (maximum three at any one time) shall be elected or re-elected annually and shall be ex-officio members of the Committee without voting power.

The Captain shall be elected at the Annual General Meeting for a term of one year, after which she shall retire but may attend Committee Meetings Ex-Officio as Immediate Past Captain.   At the end of this period at least one year must elapse before she is eligible for re-election to the Committee.

The Vice-Captain shall be elected at the Annual General Meeting for a term of one year, she shall subsequently take up the post of Captain at the end of that year; subject to election at the next AGM.

The Honorary Secretary and the Honorary Treasurer shall be elected or re-elected annually and will normally serve for a period not exceeding three years, with full voting powers. Ideally these Officers will not be appointed in the same year.

A member of the Committee shall serve for a period of three years. In order to preserve continuity on Committee she may be asked to serve an additional year. At the end of the period of service a member shall retire and one year elapse before she is eligible for re-election to the Committee.

  1. NOMINATIONS FOR THE COMMITTEE:

These must be presented to the Honorary Secretary by the first day of November before the Annual General Meeting; the assent of the nominees having first been obtained verbally by the current Vice Captain.  The nominations must be proposed and seconded by two members of the Society, one of whom could be from their own Club.

  1. ANNUAL GENERAL MEETING:

The Annual General Meeting shall be held on a date to be decided by the Committee.  At least twenty-one days’ notice shall be given to Members.

The Committee shall hold a meeting at a convenient date prior to the Annual General Meeting in order to prepare the Agenda. The Chair shall be taken by the President or in her absence by the Captain.

The Chair’s direction as to how a vote is to be taken, her declaration as to the result of any vote and her decision on any question or procedure or any point of order at the Annual General Meeting shall be final.  In the event of an equal vote, the Chair shall have a casting vote.  The quorum for the Annual General Meeting shall be ten.

 

RULES:

The Rules of the Society may be amended with the consent of the members given by resolution passed at the Annual General Meeting.  This resolution must be endorsed by a majority of at least two-thirds of the members present and voting.  Particulars of any proposed change must be indicated on the notice convening the Meeting.

  1. INFORMALITIES:

No action or decision of the Committee or of any Annual General Meeting of the Society shall be invalidated by reason only of informality or neglect in any matter of procedure unless in the opinion of the Committee such informality or neglect has resulted or may result in a situation which is unjust.

  1. INDEMNITY:

The Society shall fully indemnify and hold harmless Officers and members of its Committee from any cost, expenses, liabilities and awards arising out of any action instituted at any time against the Committee; or any of the above such persons as a result of or arising out of the activities of such persons, which were carried out in good faith believing that these activities fell within the scope of their responsibilities as a member of the Committee.

 

SPRING, SUMMER, GOLDEN JUBILEE CLARET JUG, AUTUMN

and MIXED INVITATION MEETINGS:

 Ballot System:

  1. If necessary, normally due to over-subscription of a meeting, a BALLOT will take place after the given closing date of the meeting.
  2. The Society will be advised by the Host Club as to the numbers accepted for the Spring, Summer, Golden Jubilee Claret Jug (singles), Autumn, and Mixed Invitation meetings – This will be stated on the entry form.
  3. Those pairs subsequently unsuccessful in a BALLOT for the Spring, Summer, Autumn and Mixed Invitation Meeting(s) will take priority the following year for the same Meeting.
  4. Holders of the Members’ Salvers (Spring), Golden Jubilee Claret Jug, Captain’s Bowls (Summer), Veterans Trophies (Summer), Founder’s Salvers (Autumn), and Mixed Invitation Salvers meetings will be eligible to defend their respective titles.